Privacy Policy

The website “www.docunetworks.com” (“Websites” or, individually, “Website”) are operated by Docunet Corporation (“Docunet”), and the terms “Docunet,” “we,” “us,” “our,” and “ours” when used in this Privacy Policy mean The Docunet Corporation, and include subsidiaries, divisions, branches, affiliates, or companies under control of Docunet Corporation. The terms “you,” “your,” and “yours” when used in this Privacy Policy mean any user of those websites.

IMPORTANT: BY SUBMITTING PERSONAL DATA TO US AND/OR BY USING OUR WEBSITE YOU GIVE YOUR CONSENT THAT ALL PERSONAL DATA THAT YOU SUBMIT MAY BE PROCESSED BY US IN THE MANNER AND FOR THE PURPOSES DESCRIBED BELOW. YOU ARE ALSO AGREEING TO OUR TERMS OF USE.

Scope of Privacy

We are committed to protecting the privacy and confidentiality of information you provide us. This privacy policy describes our current policies and practices regarding personal data collected by us from you directly and/or through the Website to the extent that such personal data is protected by law. The term “personal data” refers to personally identifiable information about you, such as your name, job description, health related data, birthday, email address or mailing address.

Notification of Changes to this Policy

We are continually improving our methods of communication and adding new functionality and features to the Website and to our existing services. Because of these ongoing changes, changes in the law and the changing nature of technology, our data practices will change from time to time. We encourage you to check this page frequently to review this policy so that you are aware of any changes, since any changes shall take effect upon posting.

Collection of Personal Data Including Email Addresses

You may choose to buy products from us or receive additional information or services from us. When you purchase our products and services or request additional information, we (or a third-party provider) will request personal information about you such as your name, postal address, e-mail address, telephone number and payment details. We may also ask for demographic information to enable us to provide a personalized service to you. The information you provide is either manually or electronically stored in our databases. We sometimes supplement the information that you provide with information that is received from third parties. For instance, if inaccurate postal or zip codes are received, we may use third party software to correct them.

Use of Personal Data

We will use your personal data to fulfill your requests and we will ask only for data that is adequate, relevant and not excessive for these purposes. Where we send you information for any purpose, it may be sent by e-mail or regular mail. When we ask you for personal data it may relate to, but is not limited to, the following purposes:

• We may contact you to inform you of new products and services we will be providing;
• We may send you regular updates on issues we think are of interest to you;
• We may send you requested information on our products and services;
• We may use your personal data for marketing purposes and market research; and
• We may use your personal data internally to administer the Website and to improve our services.
• Unsubscribe

We hope you will be delighted with our products and services. If you no longer wish to receive electronic mail or regular mail, please reply to the e-mail with the word “remove” in the subject heading, or, by writing to us at: Docunet Corporation, 2435 Xenium Lane North Plymouth, MN 55441, Attn: Manager – Customer Service

Anonymous Data Collected Through this Website

In addition to the information we collect as described above, we use technology to collect anonymous information about the use of our Website. For example, our web server automatically logs which pages of the Website our visitors view, their IP addresses and which web browsers our visitors use. This technology does not identify you personally; it simply enables us to compile statistics about our visitors and their use of our Website. The Website contains hyperlinks to other pages on the Website. We may use technology to track how often these links are used and which pages on our Website our visitors choose to view. Again, this technology does not identify you personally – it simply enables us to compile statistics about the use of these hyperlinks.

Cookies

In order to collect the anonymous data described herein, we may use temporary “cookies” that remain in the cookies file of your browser until the browser is closed. Cookies by themselves cannot be used to discover the identity of the user. A cookie is a small piece of information which is sent to your browser and stored on your computer’s hard drive. Cookies should not damage your computer, and you can set your browser to notify you when you receive a cookie. This enables you to decide if you want to accept.

We also use your IP address to help with server problem diagnosis and to administer the Website. An IP address is a numeric code that identifies your computer on a network, or in this case, the Internet. Your IP address is also used to gather broad demographic information. We may also perform IP lookups to determine which domain you are coming from (i.e., gmail.com, yourcompany.com, etc.) to more accurately gauge our users’ demographics.

Disclosure of Your Personal Data

We do not share, sell or distribute your personal data with unrelated third parties, except as otherwise provided for in this privacy policy and under these limited circumstances:

• In order to provide you with the information, services or products which you have requested, personal data may occasionally be transferred or shared with other companies within our group of companies, with other companies that you work with and third parties who act for us for further processing in accordance with the purposes for which the data was originally collected or for purposes to which you have subsequently consented. For example, sometimes a third party may have access to your personal data in order to support our information technology, process payment or to handle mailings on our behalf.
• We will keep your contact details on our database and may where you have consented to deliver via email or regular mail information about our other products and services. If you do not wish to receive emails or mail from us for these purposes, please let us know by following the “unsubscribe” procedure described herein.
• Where you have consented, we may also share your personal data with other companies within our group of companies or disclose your personal data to other businesses who may contact you on our behalf or about their products or services that may interest you.
• We may share, transfer or disclose the information in our databases and server logs to comply with a legal requirements, for the administration of justice, to interact with anti-fraud databases, to protect your vital interests, to protect the security or integrity of our databases or this Website, to protect us from legal liability, or in the event of our sale, merger, reorganization, dissolution or similar event.
• Where appropriate, before disclosing personal data to a third party, we may contractually require a third party to take adequate precautions to protect that data and to comply with applicable law.

Data Access and Corrections

You may ask us in writing to identify for you the personal data we hold about you, and we are permitted to charge you for the costs of gathering such information. We will also correct, amend or delete any personal data that you represent to us as inaccurate and we will notify any third-party recipients of the necessary changes. You may update any information you have given to us by contacting us at print@docunetworks.com. Requests to delete personal data are subject to any applicable legal and ethical reporting or document retention obligations imposed on us.

Links to Other Websites

The Website may contain hyperlinks to Websites that are not operated by us. These hyperlinks are provided for your reference and convenience only and do not imply any endorsement of the activities of these third-party websites or any association with their operators. We do not control these websites and are not responsible for their operation, data or privacy practices. We encourage you to review any privacy policy posted on any site you visit before using the site or providing any personal data about yourself.

Transfer of Data Abroad

If you are visiting the Website from a country other than the country in which our servers are located (currently United States of America), the various communications will necessarily result in the transfer of information across international boundaries. By visiting the Website and communicating electronically with us, you consent to the processing and transfer of your data as set out in this privacy policy.

Governing Law

This Privacy Policy forms part of our Website’s Terms of Use and as such shall be governed by and construed in accordance with the laws of the State of Minnesota, United States without regard to any conflict of law provisions.

Contact Us; Mail Unsubscribe

If you no longer wish to receive electronic mail or regular mail, please reply to the e-mail with the word “remove” in the subject heading, or, by writing to us at: Docunet Corporation, 2435 Xenium Lane North, Plymouth, MN 55441, Attn: Manager – Customer Service.

Feedback

We welcome comments about this privacy policy. If you have any questions about this statement or any part of our service, you may contact us by emailing us at print@docunetworks.com.

Privacy Notice for California Residents

Effective Date: January 1, 2020

Last Reviewed: December 15, 2019

This Privacy Notice for California Residents (“Notice”) supplements the information contained in our privacy policy. This Notice applies solely to visitors, users, and others who reside in the State of California (“consumers” or “you”). Docunet adopts this Notice to comply with the California Consumer Privacy Act of 2018 (“CCPA”) and other California privacy laws. Any terms defined in the CCPA have the same meaning when used in this Notice.

Personal information does not include the following:

• Publicly available information from government records
• Deidentified or aggregated consumer information
• Information excluded from CCPA’s scope, such as the following:
• Health or medical information covered by the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”) and the California Confidentiality of Medical Information Act (“CMIA”) or clinical trial data
  
• Personal information covered by certain sector-specific privacy laws, including the Fair Credit Reporting Act (“FRCA”), the Gramm-Leach-Bliley Act (“GLBA”) or California Financial Information Privacy Act (“FIPA”), and the Driver’s Privacy Protection Act of 1994 (“DPPA”).
  

Docunet obtains the categories of personal information listed above form the following categories of sources:

• Directly from you. For example, from forms you complete.
• Indirectly from you. For example, through information we collect in the course of providing services.
• Directly and indirectly from activity on any of our Websites. For example, from submissions through a website portal or website usage details collected automatically.
• Directly from third parties, such as your employer, partners and service providers who work with us in relation to our services, and publicly available sources, such as public websites, open government databases or other data in the public domain, to help us maintain data accuracy and provide and enhance our services.

Use of Personal Information

We may use or disclose the personal information for one or more of the following business purposes:

• To fulfill or meet the reason for which the information has been provided.
• To provide you with information, products, or services that you request from us.
• To provide you with email alerts and other notices concerning our products or services, or events or news that may be of interest to you.
• To carry out our obligations and enforce our rights arising from any contracts between you and us, including for billing and collections.
• To improve our website and present its contents to you.
• For testing, research, analysis, and product development, including to develop and improve our Website, product, and services.
• As necessary or appropriate to protect the rights, property, or safety of us, our clients, or others.
• To respond to law enforcement requests and as required by applicable law, court order, or governmental regulations.
• As described to you when collecting your personal information or as otherwise set forth in the CCPA.
• To evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which personal information held by us is among the assets transferred.

We will not collect additional categories of personal information or use the personal information we collected for materially different, unrelated, or incompatible purposes without providing you notice.

Sharing Personal Information

Docunet may disclose your personal information to a third party for a business purpose. When we disclose personal information for a business purpose, we enter a contract that describes the purpose and requires the recipient to both keep that personal information confidential and not use it for any purpose except performing the contract.

We share your personal information with the following categories of third parties:

• Service providers
• Our affiliates
• Third parties to whom you or your agents authorize us to disclose your personal information in connection with products or services we provide to you

In the preceding twelve (12) months, Docunet has disclosed the following categories of personal information for business purposes:

• Category A: Identifiers
• Category B: California Customer Records personal information categories
• Category C: Protected classification characteristics under California or federal law
• Category I: Professional or employment-related information

In the preceding twelve (12) months, we have not sold any personal information.

Your Rights and Choices

The CCPA provides consumers (California residents) with specific rights regarding their personal information. This section describes your CCPA rights and explains how to exercise those rights.

Access to Specific Information and Data Portability Rights

You have the right to request that Docunet disclose specific information to you about our collection and use of your personal information over the past 12 months. Once we receive and confirm your verifiable consumer request, we will disclose to you the following:

• The categories of personal information we collected about you.
• The categories of sources for the personal information we collected about you.
• Our business or commercial purpose for collecting or selling that personal information.
• The categories of third parties with whom we share that personal information.
• The specific pieces of personal information we collected about you (also called a data portability request).
• If we disclosed your personal information for a business purpose, a separate list identifying the personal information categories that each category of recipient obtained.

Deletion Request Rights

You have the right to request that Docunet delete any of your personal information that we collected from you and retained, subject to specific exceptions. Once we receive and confirm your verifiable consumer request, we will delete (and direct our service providers to delete) your personal information from our records, unless an exception applies.

We may deny your deletion request if retaining the information is necessary for us or our service provider(s) to perform the following:

• Complete the transaction for which we collected the personal information, provide a good or service that you request, take actions reasonably anticipated within the context of our ongoing business relationship with you, or otherwise perform our contract with you.
• Detect security incidents, protect against malicious, deceptive, fraudulent, or illegal activity, or prosecute those responsible for such activities.
• Debug products to identify and repair errors that impair existing intended functionality.
• Exercise free speech ensures the right of another consumer to exercise their free speech rights, or exercise another right provided for by law.
• Comply with the California Electronic Communications Privacy Act (Cal. Penal Code § 1546 et. Seq.).
• Engage in public or peer-reviewed scientific, historical, or statistical research in the public interest that adheres to all other applicable ethics and privacy laws, when the information’s deletion may likely render impossible or seriously impair the research’s achievement, if you previously provided informed consent.
• Comply with a legal obligation
• Make other internal and lawful uses of that information that are compatible with the context in which you provided it

Exercising Access, Data Portability, and Deletion Rights

To exercise the access, data portability, and deletion rights described above, please submit a verifiable consumer request to us by either of these methods:

• Calling us: 800-936-2863
• Visiting docunetworks.com

Only you or a person registered with the California Secretary of State that you authorize to act on your behalf may make a verifiable consumer request related to your personal information.

You may make a verifiable consumer request for access or data portability only twice within a 12-month period. The verifiable consumer request must contain the following:

• Provide sufficient information that allows us to reasonably verify you are the person about whom we collected personal information or an authorized representative.
• Describe your request with sufficient detail that allows us to properly understand, evaluate, and respond to it.

We cannot respond to your request or provide you with personal information, if we cannot verify your identity or authority to make the request and confirm the personal information relates to you.

Making a verifiable consumer request does not require you to create an account with us. However, we do consider requests made through your password-protected account sufficiently verifiable when the request relates to personal information associated with that specific account.

We will only use personal information provided in a verifiable consumer request to verify the requestor’s identity or authority to make the request.

Response Timing and Format

We endeavor to respond to a verifiable consumer request within forty-five (45) days of its receipt. If we require more time (up to ninety (90) days), we will inform you of the reason and extension period in writing.

If you have an account with us, we will deliver our written response to that account. If you do not have an account with us, we will deliver our written response by mail or electronically, at your option.

Any disclosures that we provide will only cover the 12-month period preceding the verifiable consumer request’s receipt. The response we provide will also explain the reasons we cannot comply with a request, if applicable. For data portability requests, we will select a format to provide your personal information that is readily useable and should allow you to transmit the information from one entity to another entity without hindrance.

We do not charge a fee to process or respond to your verifiable consumer request unless it is excessive, repetitive, or manifestly unfounded. If we determine that the request warrants a fee, we will tell you why we made that decision and provide you with a cost estimate before completing your request.

Non-Discrimination

We will not discriminate against you for exercising any of your CCPA rights. Unless permitted by the CCPA, we will not perform the following:

• Deny you goods or services.
• Charge you different prices or rates for goods or services, including through granting discounts or other benefits, or imposing penalties.
• Provide you a different level or quality of goods or services.
• Suggest that you may receive a different price or rate for goods or services or a different level of quality of goods or services.

However, we may offer you certain financial incentives permitted by the CCP that can result in different prices, rates, or quality levels. Any CCPA-permitted financial invention we offer will reasonably relate to your personal information’s value and contain written terms that describe the program’s material aspects. Participation in a financial incentive program requires your prior opt-in consent, which you may revoke at any time.

Changes to Our Privacy Notice

We reserve the right to amend this Notice at our discretion and at any time. When we make changes to this Notice, we will post the updated notice on the Website and update the Notice’s effective date. Your continued use of our Website following the posting of changes constitutes your acceptance of such changes.

Contact Information

If you have any questions or comments about this Notice, our Privacy Statement, the ways in which we collect and use your personal information, your choices and rights regarding such use, or wish to exercise your rights under California law, please contact us at the following:

Phone: 763-475-9600 or 800-936-2863

Website: docunetworks.com